In development inside a working agency

The operating
system for modern
home care agencies.

Scheduling, payroll operations, billing, compliance, and client records — one system of record instead of a patchwork of portals and spreadsheets. Built inside a working Colorado home care agency. Join the waitlist for early access.

provisional · single-constant rename rule
The patchwork problem

Most agencies run on five systems that don't talk: a scheduler, a payroll export, a billing spreadsheet, a compliance binder, and a group text.

The platform

One system of record.

Six operational areas, one place — each one already running a real agency's day.

01

Scheduling

Recurring schedules, open-shift filling, conflict and overtime guards — the board schedulers actually run the day from.

02

Payroll operations

Approved hours to payroll export with strict Colorado overtime rules, period locking, and an exception queue.

03

Billing & revenue

Billable hours to invoice preparation across private-pay, VA, and long-term-care insurance — reconciled against delivered care.

04

Compliance & QA

Credential expirations, training requirements, supervisory visits, incident reporting, and audit trails that hold up.

05

Client & caregiver records

Intake to care plan, availability to performance — profiles that stay current because operations run through them.

06

Communications

Shift reminders, team messaging, and family updates that live in the record, not in someone's phone.

Built by operators

Built inside a real agency.

This platform runs at Colorado CareAssist, a licensed Colorado home care agency — real schedules, real payroll preparation, real state-audit paperwork.

We are productizing the system we already operate, not guessing at what agencies need.

The intelligence inside

Meet Gigi.

Gigi is the platform's named intelligence — morning briefings, exception detection, drafted messages and reports, with human approval on anything that acts. She works across scheduling, payroll, and compliance the way a chief of staff would.

Drafts, never assumes authority. Every external-facing action waits for a human press.

Pipestaff builds the workforce. runs the agency.

Meet Pipestaff
FAQ

Questions, answered.

An operating system for home care agencies: scheduling, payroll operations, billing, compliance, and records in one system. It runs a real Colorado agency today and is being prepared for outside agencies.

Not yet — it currently runs our own agency. The waitlist gets first access as we open seats beyond it.

Non-medical home care agencies first. Senior living and home health teams are welcome on the waitlist and we'll be honest about fit.

Pipestaff fills your caregiver pipeline; runs the agency after the hire. They work together and stand alone.

It is built under the same HIPAA obligations we operate under as an agency — covered infrastructure, audit trails, and per-agency data isolation as a design requirement.

When it's ready — waitlist members hear first, and early agencies will shape the roadmap.

Two Lokis, honestly. The first is the founder's Samoyed — beloved, clever, and fully convinced he already runs the place. The older one is the shape-shifter of Norse myth, who made impossible things simply happen. That's the promise of : the mode where your agency's operations just happen — schedules filled, payroll prepped, paperwork done.

Early access

Run the whole agency in one place.

Same form. We'll write once when seats open beyond our own agency.

Join the waitlist
One email when seats open beyond our own agency.
Enter a valid work email.
Agency name is required.

Early access · shaped with founding agencies