Scheduling
Recurring schedules, open-shift filling, conflict and overtime guards — the board schedulers actually run the day from.
In development inside a working agency
The operating
system for modern
home care agencies.
Scheduling, payroll operations, billing, compliance, and client records — one system of record instead of a patchwork of portals and spreadsheets. Built inside a working Colorado home care agency. Join the waitlist for early access.
The patchwork problem
Most agencies run on five systems that don't talk: a scheduler, a payroll export, a billing spreadsheet, a compliance binder, and a group text.
One system of record.
Six operational areas, one place — each one already running a real agency's day.
Payroll operations
Approved hours to payroll export with strict Colorado overtime rules, period locking, and an exception queue.
Billing & revenue
Billable hours to invoice preparation across private-pay, VA, and long-term-care insurance — reconciled against delivered care.
Compliance & QA
Credential expirations, training requirements, supervisory visits, incident reporting, and audit trails that hold up.
Client & caregiver records
Intake to care plan, availability to performance — profiles that stay current because operations run through them.
Communications
Shift reminders, team messaging, and family updates that live in the record, not in someone's phone.
Built by operators
Built inside a real agency.
This platform runs at Colorado CareAssist, a licensed Colorado home care agency — real schedules, real payroll preparation, real state-audit paperwork.
We are productizing the system we already operate, not guessing at what agencies need.
Scheduling — live board
TUE · WED · THU · 142 SHIFTS
Payroll export — period 2026-W29
OT · SLEEP · TRAVEL · EXCEPTIONS QUEUED
VA / LTC billing reconciliation
AUTHORIZATIONS · UNITS · PAYER SPLIT
Compliance — credential expirations
CPR · TB · INSERVICE · SUPERVISORY VISITS
Incident queue & supervisory signoff
AUDIT TRAIL · CDPHE-READY
The intelligence inside
Meet Gigi.
Gigi is the platform's named intelligence — morning briefings, exception detection, drafted messages and reports, with human approval on anything that acts. She works across scheduling, payroll, and compliance the way a chief of staff would.
Drafts, never assumes authority. Every external-facing action waits for a human press.
Briefing
Three flags overnight: M.R. hit 41h by Sunday (CO OT tier 2 starts at 40), J.T.'s CPR expires in 6 days, and a recurring Mon/Wed/Fri visit on client 4419 has no assigned caregiver.
Draft · awaiting approval
"Hi J — heads-up, your CPR card is up Friday. Can you drop the renewed cert into the app? Want me to draft the reminder to send now?"
Pipestaff builds the workforce. runs the agency.
Meet PipestaffQuestions, answered.
An operating system for home care agencies: scheduling, payroll operations, billing, compliance, and records in one system. It runs a real Colorado agency today and is being prepared for outside agencies.
Not yet — it currently runs our own agency. The waitlist gets first access as we open seats beyond it.
Non-medical home care agencies first. Senior living and home health teams are welcome on the waitlist and we'll be honest about fit.
Pipestaff fills your caregiver pipeline; runs the agency after the hire. They work together and stand alone.
It is built under the same HIPAA obligations we operate under as an agency — covered infrastructure, audit trails, and per-agency data isolation as a design requirement.
When it's ready — waitlist members hear first, and early agencies will shape the roadmap.
Run the whole agency in one place.
Same form. We'll write once when seats open beyond our own agency.
Join the waitlist
One email when seats open beyond our own agency.